Venue Coordinator

The Merrimon-Wynne House is seeking a highly organized, hospitality-driven Venue Coordinator to join our events team. Venue Coordinators serve as the onsite operational leaders responsible for ensuring weddings and special events are executed seamlessly while maintaining the elevated guest experience Merrimon-Wynne is known for.

This role requires strong leadership, attention to detail, professionalism, adaptability, and the ability to remain calm under pressure. Venue Coordinators work closely with clients, planners, vendors, bartenders, interns, and fellow team members to ensure every event is thoughtfully executed from start to finish.

Primary Responsibilities

• Event Leadership & Execution
• Serve as the onsite operational lead during weddings and special events
• Oversee the overall flow and timeline of events
• Anticipate and proactively address operational challenges
• Ensure venue standards and client expectations are consistently met
• Maintain a calm, organized, and professional environment throughout the event

• Guest & Client Experience
• Provide exceptional hospitality to couples, guests, and vendors
• Ensure guests feel welcomed, supported, and cared for throughout the event
• Protect and elevate the overall client experience
• Assist with guest needs, venue questions, and event logistics

• Vendor & Team Management
• Communicate effectively with planners, caterers, DJs, photographers, and other vendors
• Direct and support bartenders, interns, and event staff
• Train and mentor interns throughout the event day
• Foster a collaborative, professional, and team-oriented environment

• Venue Standards
• Ensure ceremony and reception spaces remain clean, organized, and guest-ready
• Monitor guest-facing areas, restrooms, bars, and back-of-house spaces throughout the event
• Uphold Merrimon-Wynne's standards of hospitality, presentation, and service
• Take ownership of challenges and proactively implement solutions

• Bar Operations
• Support bar setup, transitions, and breakdown
• Monitor guest flow and bar operations throughout the evening
• Communicate timeline updates and operational needs to bar staff
• Assist in maintaining organized, efficient, and guest-ready bar operations

Preferred Qualifications

• Previous experience in hospitality, weddings, events, customer service, or venue operations
• Strong communication and interpersonal skills
• Exceptional organizational and time management abilities
• Ability to multitask and prioritize in a fast-paced environment
• Leadership experience preferred, but not required
• Positive attitude with a solution-oriented mindset
• Passion for hospitality and creating memorable guest experiences

Requirements

• Physical Requirements
• Ability to stand and walk for extended periods of time
• Ability to lift and carry event materials as needed
• Ability to work both indoors and outdoors in varying weather conditions
• Ability to maintain energy, professionalism, and attention to detail throughout long event days

• Availability Requirements - This position requires a minimum commitment of four weddings or events per month, with opportunities to take on additional events based on availability, performance, and business needs. Because our events primarily take place on weekends, candidates should be comfortable working evenings, weekends, and select holidays. Event days are often long and may range from 10–16+ hours depending on guest count, event complexity, and operational needs. This person will assist the venue coordinator with behind the scenes event items that may be needed. Below are a few examples of responsibilities that may be associated with this position. 

Compensation - Merrimon-Wynne is committed to investing in team members who demonstrate professionalism, reliability, leadership, and a passion for hospitality. Compensation for this role ranges from approximately $20–$25 per hour, with opportunities for growth based on experience, performance, and progression within the position. Team members who consistently demonstrate strong event leadership, professionalism, and a commitment to company standards may be eligible for increased responsibilities, mentorship opportunities, and continued growth within the organization.

What We Value

At Merrimon-Wynne, we believe hospitality is more than service—it is creating an experience where every guest feels cared for, every detail feels intentional, and every event feels effortlessly exceptional.

We are looking for team members who:

• Lead with professionalism and confidence
• Take initiative and ownership
• Remain calm under pressure
• Communicate effectively and respectfully
• Support their teammates and contribute to a positive team culture
• Have a genuine passion for hospitality and creating memorable experiences

We are looking for long-term team members who are excited to grow within the wedding and hospitality industry and become an integral part of the Merrimon-Wynne team.

To Apply

Please submit your resume along with a brief introduction outlining your interest in the position and any relevant experience below. We look forward to learning more about you and what you can bring to the Merrimon-Wynne team.

Overview:

The Merrimon-Wynne House is currently looking for hardworking, enthusiastic and passionate individuals who are eager to immerse themselves in the events industry. Gain experience, knowledge and contacts as you work hands-on with some of the areas best vendors to create one of a kind experiences for our clients. Hours and schedule are flexible based on your availability; weekends are required.

General Requirements:

• Applicants should be prepared to work in a fast-paced team environment, and will finish the internship having gained broad experience in various aspects of event planning and production
• College level student–may be completing internship for academic credit
• Must have excellent verbal and written communication skills
• In addition to weekend events, weekly office hours are required but flexible schedule is permitted
• Love for the events and wedding Industry

Responsibilities:

• Attend 2-5 weddings per month
• Assisting with administrative tasks as needed
• Assisting at weddings and events as scheduled
• Upholding expectations of responsibilities
• Maintaining a positive attitude + a willingness to work where you are needed
• Acting as an assistant on styled shoot projects
• Content writing for specific blog posts - once a month